Fair Processing Notice
DATA PROTECTION (JERSEY) LAW 2018
Schools and the Department for Education Sport and Culture in Jersey hold information on pupils in order to run the education system and in doing so have to follow the Data Protection (Jersey) Law 2018. This means that the data held on pupils must only be used for specific purposes allowed by law. This statement outlines the types of data held, why that data is held, and to whom it may be passed.
FCJ Primary School is a data controller and holds information on pupils in order to support their teaching and learning; to monitor and report on their progress; to provide appropriate pastoral care, and to assess the school’s performance. This information includes contact details, National Curriculum assessment results, attendance information, special educational needs and any relevant medical information.
From time to time, the school is required to pass on some of this data to the Department for Education, Sport and Culture. When a pupil is transferring, FCJ School and the Department will pass on all information relevant to the education and care of that pupil to other schools and institutions.
The Department for Education, Sport and Culture uses information about pupils to carry out specific functions for which it is responsible; to evaluate and develop education policy and to monitor the performance of the education service as a whole. Information will also be used to assess any special educational needs the pupil may have. The Department also uses the information to derive statistics to inform decision-making on (for example) the funding of schools, and to assess the performance of schools and set targets for them. Information may be shared by the Department for Education, Sport and Culture with other States Departments or agencies for statistical or research purposes, or with Social Services or other relevant agencies for the purposes of safeguarding. Information is also passed to the Population Office and the Statistics Unit.
Contact details are provided to the Department for Health and Social Services and Family Nursing & Homecare in order that parents may be contacted regarding child health programmes, such as the dental screening scheme and the vaccination programme.
Pupils, as data subjects, have certain rights under the Data Protection (Jersey) Law, including a general right of access to personal information held on them, with parents exercising this right on their behalf if they are too young to do so themselves (children under 12 years of age). If you wish to access the personal data held about your child, this can be done through a subject access request. This is a formal procedure which is started in the first instance by contacting the Bursar, FCJ Primary School. The School will charge a maximum of £30 for supplying the information. If you believe the Department of Education Sport and Culture or examination or assessment organisations hold personal data then the data protection officer for those organisations should be contacted to initiate a subject access request process. Details may be obtained from The Department for Education, Sport and Culture.
Telephone Calls
Telephone calls to FCJ Primary School may be recorded. These recordings are used for training and quality purposes and will be kept for up to 12 months.
If you leave a message on our voicemail system your message will be kept until we are able to return your call or make a note of your message. File notes of when and why you called may be taken for record-keeping purposes.
The system does not require you to provide personal information. However, there are still safeguards in place to ensure your spoken information is kept secure.
We will not pass on the content or recordings of your telephone calls or keep them beyond the time stated above unless it is necessary for us to do so; either to fulfil your request for a service; to comply with a legal obligation, data sharing agreement or where permitted under other legislation.
